About the job
Job Requirements
POSITION SUMMARY
The Trauma Registrar provides superior quality, competitive value and outstanding
service by establishing and maintaining the efficient operation of the trauma registry,
including accessing trauma cases, reporting trauma cases to state/national agencies and
following patients with codable trauma injury. Abstracts, inputs and analyzes registry data,
including ICD-10 coding of injuries and coding of Injury Severity Scale, and disseminates
data in accordance with national and state trauma mandates. Maintains the Trauma
Registry in compliance with the National Trauma Database (NTDB) and American
College of Surgeons Trauma Quality Improvement Program (TQIP) as required under
Florida Department of Health Mandates as a designated Trauma Center.
Primary Accountabilites
- Initiates appropriate case finding techniques to capture reportable cases of
patients with codable injuries that were admitted, transferred, or died, for the
creation and maintenance of complete and valid databases.
- Accurately completes 80% of analytic abstracts within 60 days from the date of
discharge through case review, as demonstrated by random abstract review,
State of Florida Department of Health (FL DOH) tracking and reports to American
College of Surgeons Trauma Quality Improvement Program (TQIP).
- Maintains the National and State of Florida Data Systems standards in collecting
and analyzing data on all reportable injuries. Attends and participates in the
Trauma Performance Improvement Committee, Trauma Quality Meeting, State of
Florida meetings, and at least one scheduled trauma department community
outreach activity annually.
- Interprets clinical documentation to ensure ICD-10 codes and Injury Severity
Score coding are clearly reported and consistently supported by the health
record. Upholds regulatory compliance by consulting validated coding references
for accurate code assignment and sequencing rules and validates accuracy of
codes assigned by the ITDX Trauma Validation Tool within the trauma registry.
- Performs case list reviews identifying and abstracting reportable cases by
accurately maintaining current database for annual reporting to TQIP as required
by American College of Surgeons and the Florida Committee on Trauma as well
as quarterly reporting to TQIP, the National Trauma Database, and the State of
Florida per Florida Department of Health Trauma Designation mandates.
- Assists the Trauma Medical Director, Trauma Program Manager and Trauma
Performance Improvement Coordinator with submission control and data
validation for both the State of Florida and the national TQIP. Reviews medical
record QAs, monthly Trauma Quality Data metrics, and quarterly reports to TQIP
to ensure compliance with the National Trauma Data Base and the State of
Florida annual updates.
- Coordinates obtaining/abstracting various external information to complete case
reviews for the trauma injured population, inclusive of Medical Examiner,
Emergency Medical Services and referring facilities reports.
- Provides trauma specific data to staff, physicians, and administrators. Compares
appropriate hospital trauma registry data with national and state data.
Work Experience
MINIMUM QUALIFICATIONS
- Education: Within 12 months of hire/transfer must complete
- Trauma Data Registry Course through the American Trauma Society and
- Complete and pass the Abbreviated Injury Scale (AIS) course through the
Association for the Advancement of the Automotive Medicine (AAAM
AIS) and
- ICD-10 Trauma Injury Coding course and every 5 years thereafter
- Must complete eight (8) trauma-related Continuing Education Credits
annually
- Work Experience/Certification:
- Minimum of eight (8) years of trauma registry experience, OR
- Achieve the following certifications within 36 months of hire/transfer and
Maintain
▪ Certified Specialist in Trauma Registries (CSTR)
▪ Certified Abbreviated Injury Scale Certification (CAISS)
- Knowledge/Skills/Abilities:
- Proficient with MS Excel, Word, and PowerPoint
- Strong keyboarding skills for accurate data entry
- Ability to use or learn Digital Innovation V5 Registry Database and run
reports
- Critical thinking skills to abstract, analyze, and utilize pertinent data.
- Strong attention to detail with ability to manage multiple projects with
interruptions to meet the needs of the trauma program
- Adaptable to flex job duties to accomplish team objectives and special
projects
PHYSICAL REQUIREMENTS – Sedentary
- Majority of time involves sitting or standing; occasional walking, bending, and
stooping.
- Long periods of computer time or at workstation.
- Light work that may include lifting or moving objects up to 20 pounds with or
without assistance.
- May be exposed to inside environments with varied temperatures, air quality,
lighting and/or low to moderate noise.
- Communicating with others to exchange information.
- Visual acuity and hand-eye coordination to perform tasks.
- Workspace may vary from open to confined, onsite, or remote.
- May require travel to various facilities within and beyond county perimeter; may
require use of personal vehicle.
Benefits
ABOUT HEALTH FIRST
At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.